This email serves as notice that the Meadowbrook Woods Swim Team is seeking volunteers for board positions that will become vacant at the conclusion of the 2026 summer season. 

Anyone wishing to volunteer for one of the positions listed below may do so through July 3^rd at 11:59pm.

Positions are open to the parents or legal guardians of a swimmer who will be a member of the team in the upcoming swim season (summer 2027). President and Vice-President will be restricted to residents of Meadowbrook Woods per the bylaws. All other positions are open to residents and non-residents of Meadowbrook Woods. Directors shall serve for a term of one season beginning the third Monday in August (August 17, 2026) through the third Sunday in August of the following year. Serving Directors may volunteer to serve unopposed in their current position for two additional seasons, for a maximum of three consecutive years in the same position.

If you are interested, please send an email to [email protected]  within 5 days – by 11:59 pm on Friday, July 3rd, 2026 with your name, which position you are volunteering for, and a brief introduction about yourself. An election will be held if more than one person volunteers for the same position.

Please note that all positions require a year round commitment. The board holds monthly meetings, and considerable planning and coordination occurs during the "off months" of August through May.

The open positions are as follows. Additional duties may be required beyond what is listed in the descriptions below.

President

The President shall provide overall leadership of the Board. The President, with input from other members of the Board, shall determine the agenda for each Board meeting, shall chair all Board meetings, and shall establish and maintain a good working relationship with the Board of the Meadowbrook Woods Homeowners Association (the HOA Board). The President shall be the Board’s primary contact with the head coach, maintain the team's non-resident waitlist, and organize off-season swim sessions.

Vice-President

The Vice President shall serve as a principal advisor to the President and shall lead and chair Board meetings in the absence of the President. The Vice President shall also establish and maintain a good working relationship with the HOA Board. The Vice President shall serve as the principal liaison of the swim team Board to the Pool Committee of the HOA Board and shall make him/herself available to the Pool Committee as required to keep a good relationship with that committee. The Vice President may chair committees as designated by the Board. The Vice President shall also be the Board’s primary contact for social events and spirit wear.

Treasurer

The Treasurer shall provide oversight of all fundraising and financial management activities. The Treasurer may solicit volunteers from among the parents and guardians of team members to assist in fundraising, including the formation and leading of committees as necessary. The Treasurer shall be responsible for ensuring that team sponsors are provided with the benefits entitled to them based on their level of sponsorship. The Treasurer shall maintain all necessary financial management and tax files, receive, and manage all income from all sources, manage all payments and other disbursements, manage all banking accounts and investments, manage all insurance programs, and inform the Board of all issues related to compliance with insurance policies. The treasurer shall be prepared to present a current financial statement and any relevant analysis at each Board meeting and whenever otherwise requested by the President. All payments and other disbursements shall be approved by the Board. Approval for recurring payments may be granted in advance by the Board. The Treasurer may recommend the purchase of financial management systems and software as required supporting him/her in the performance of official duties.

Secretary

The Secretary shall manage a shared calendar and file drive for use by the Board, maintaining all official files except for financial management files maintained by the Treasurer. The Secretary shall record and maintain minutes of all Board meetings. The Secretary shall, at the direction of the President, or in his/her absence the Vice President, prepare a digital agenda and meeting minutes of the most recent Board meeting for distribution at each Board meeting. The Secretary shall receive and present to the President for approval at their discretion, all requests for time and issues to be placed on the agenda of Board meetings.

Director of Computing and Statistics

The Director of Computing and Statistics shall serve as the chief computer operator and automation specialist for the team and create accounts for new members as required. This Director shall remain informed of all league policies and procedures regarding the use of computing and management of information relevant to the conduct of the league and meets. This Director shall coordinate as necessary with his/her counterparts on other teams to exchange and manage data necessary for the conduct of meets, and upload to the team website the relevant files prior to each meet. This Director shall, at the request of other Board members, provide statistics and analysis to support the management of the team and Board functions and maintain the team's list of record holders. This Director may solicit volunteers to assist in his/her duties during swim meets.